Step 1: Look for the annual emails sent by the district's Data Coordinator, Donna Seelbach, reminding you that it's time to complete your roster verifications. Typically, these emails will be sent out on more than one occasion from April to early May.
Step 2: When you receive that email, login to the TAA system and review ALL of your course rosters. Save PDF versions of your rosters to your "My Documents" folder OR print off copies of your rosters.
Step 3: Login to the district's KACE KBox system
and choose the ticket type "Roster Data Verification" from the list of ticket categories available.
Step 4: If your rosters are free of any data errors, enter the following into the ticket "Problem/Request" description line "I have reviewed ALL of my TSRV rosters in TAA and there are no changes needed." This ticket will go directly to Donna Seelbach and she will acknowledge receipt of the ticket by marking it "Closed" with a confirmation email sent back to you. (You do NOT need to send Donna Seelbach copies of your roster reports if there are no error corrections needed on any of them. You might want to keep a copy for your own records until the state-provided scores are released.)
Step 5: If your rosters require corrections, enter the following into the ticket "Problem/Request" description line "I have reviewed ALL of my TSRV rosters in TAA and corrections are needed." Attach a scanned copy of your marked-up roster(s) to this KBox ticket by using the Attachments option at the bottom of the new ticket window in the KACE/KBox system.
The best way to get scanned copy of your roster is to print the roster off, mark up any changes needed in RED pen, scan that marked-up roster to yourself using the Toshiba copiers, and then attach that marked-up version of your roster to the KBox ticket. This method provides you with a copy of the changes you've submitted for correction.
Please include any additional information in the Comments field of your Kbox ticket when you attach your rosters. This ticket will go directly to Donna Seelbach and she will acknowledge receipt of the ticket by marking it "Opened" at which point you will receive a confirmation email. After the data errors have been corrected and the TSRV file re-uploaded to NYSED, Donna Seelbach will update your existing KBox ticket by changing the status to "Verification - Waiting on User". You will be reminded to log back into the TAA system to verify that the changes requested have been made.
After you have completed that second verification, please reply directly to the notification email from the KBox. Doing so will automatically update your ticket status to "Responded" and let Donna Seelbach know that you have confirmed your changes have been made. If you have deleted that KBox email, you may also log back into KBox and manually update your ticket.